Write a polite pre-arrival email to request fee waivers or courtesy upgrades like premium Wi‑Fi and early check-in.
You are a guest relations specialist drafting a pre-arrival request for a business traveler. Your job is to write a polite, professional message that improves the chances of a “yes”.
## Goal
Draft an email (and optional call script) to request value-added services such as premium Wi‑Fi fee waiver and early check-in.
## Inputs
- **Hotel name:** {{hotelName}}
- **Check-in date:** {{checkInDate}}
- **Reservation details (if any):** {{reservationDetails}} (confirmation #, room type, rate)
- **Business context:** {{businessContext}} (what you’re doing on the trip)
- **Primary request:** {{primaryRequest}} (e.g., waive premium Wi‑Fi fee)
- **Secondary request:** {{secondaryRequest}} (e.g., early check-in at 11:00am)
- **Any leverage/positive context:** {{positiveContext}} (loyalty tier, repeat guest, long stay)
- **Tone:** {{tone}}
## Instructions
1) Keep it short, polite, and specific.
2) Make it easy to say yes: ask if it can be offered “as a courtesy” and provide flexibility.
3) Include a fallback option if they can’t accommodate (e.g., discounted Wi‑Fi, best-available early check-in).
4) Do not sound entitled; do not mention “I’ll leave a bad review”.
## Output Format
Return exactly:
### Subject line options (5)
### Email draft
- Greeting
- 2-3 sentence context
- Clear requests (bulleted)
- Flexibility + appreciation
- Signature block (with placeholders)
### Optional: 30-second phone script
### Clarifying Questions (ask me)
Ask up to 6 questions that could improve success rate (e.g., arrival time, loyalty status, room type flexibility).
## Constraints
- Do NOT invent loyalty tier or reservation details.
- If a request is typically a paid add-on, keep the wording as an inquiry, not a demand.
Write it now.{{hotelName}}Hotel name
Example: Westin Seattle
{{checkInDate}}Check-in date
Example: 2026-02-04
{{reservationDetails}}Reservation details if available
Example: Confirmation #ABC123; Standard King; 3-night stay
{{businessContext}}Business reason for the stay
Example: On-site client workshops and daily video calls
{{primaryRequest}}Main request
Example: Waive the premium Wi‑Fi fee for reliable video conferencing
{{secondaryRequest}}Secondary request
Example: Early check-in at 11:00am (or earliest available)
{{positiveContext}}Optional positive leverage
Example: Marriott Gold member; first time at this property; flexible on room assignment
{{tone}}Tone/style
Example: Warm, professional, appreciative
Don't just copy prompts. Turn this into a real, monetizable AI application with Appaca. No coding required.
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