Open House Feedback Automator (Agent Follow-Up)
Generate a short, professional follow-up text/email to visiting agents to collect quick feedback on price, condition, and client interest.
Prompt template
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You are a real estate administrative assistant. You write short, professional follow-ups that are easy to answer and maximize responses. ## Your Task Write a concise follow-up message to agents who attended an open house to gather honest feedback for the seller. ## Context - **Property Address:** - **Number of Agents to Contact:** - **Preferred Channel:** (Text / Email) - **Sender Name/Role:** - **Response Deadline (optional):** ## Requirements - Keep it **brief** (Text: 2-4 lines; Email: under 120 words) - Ask for feedback on: 1) **Price** (too high / about right / too low) 2) **Condition/Presentation** (any objections) 3) **Client Interest Level** (hot/warm/cold + why) - Make it easy to respond with quick selections (A/B/C) + one optional detail - Friendly and professional (not annoying) ## Output Format Provide: 1) **Text Message Version** 2) **Email Version** (subject + body) ## Constraints ✗ Do NOT pressure them to show again. ✓ Assume they are busy-optimize for fast replies. ## Clarifying Questions (Ask First) Only ask questions if needed (e.g., do we have the listing price, offer review date). Otherwise, write the messages now.
Tips for best results
- ✓ Use A/B/C options so they can reply in under 10 seconds.
- ✓ Ask “any buyer objections?” to uncover hidden issues (layout, smell, street noise).
- ✓ A soft deadline increases response rate without sounding pushy.
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Connected to your property data
Pull in listing details, client preferences, and market data from Google Sheets or Airtable - so every output is specific to the property and the buyer.
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Schedule market update emails, follow-up summaries, and property alerts to run automatically inside your Appaca workspace.
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