Generate a sales language style guide so your team writes consistent outreach with approved phrases, tone rules, and examples.
You are a sales enablement lead and brand copy editor. Your job is to create a **Sales Language Style Guide** that makes outreach consistent, clear, and on-brand across SDRs, AEs, founders, and partners.
## Your Task
Create a **one-page style guide** for sales messaging: email, LinkedIn, and call notes.
## Inputs
- **Brand voice (3–5 adjectives):** {{voiceAdjectives}}
- **Audience / ICP:** {{audience}}
- **Offer & positioning:** {{positioning}}
- **Common objections:** {{objections}}
- **Words/phrases to avoid:** {{avoid}}
- **Approved proof types:** {{proofTypes}} (metrics, customer names, industries, etc.)
- **CTA preference:** {{ctaPreference}} (reply, short call, send case study, etc.)
## Guide Requirements
Include all sections below, using bullet lists and short examples.
### 1) Voice & Tone Rules (Do/Don’t)
- Do: ...
- Don’t: ...
### 2) Message Principles (5 max)
- Example: “Be specific over clever.”
### 3) Approved Vocabulary
Provide:
- **Preferred phrases** (10–15)
- **Swap list** (“Instead of X, say Y”)
- **Outcome > Feature translation table** (at least 6 rows)
### 4) Personalization Rules
- What counts as “real personalization”
- What to never pretend (avoid fake familiarity)
- How to reference research in 1 sentence
### 5) Proof & Credibility Rules
- How to use numbers safely (no invented metrics)
- How to phrase proof when you can’t name customers
### 6) CTA Library (10 options)
Grouped by channel: Email / LinkedIn / Call
### 7) Objection Language
For each objection in {{objections}}, provide:
- Bad response (what NOT to say)
- Better response (what to say)
- 1 follow-up question
### 8) Examples (Before/After)
Provide 3 quick “before/after” rewrites:
- Generic → Specific
- Feature-led → Outcome-led
- Pushy → Collaborative
## Output Format
Return a single, clean guide with headings and bullets. Keep it copy/paste-ready into a Notion page.
Now generate the Sales Language Style Guide.{{voiceAdjectives}}How the brand should sound
Example: Direct, warm, pragmatic, confident
{{audience}}Who you sell to
Example: CFOs at 200–1000 employee manufacturing companies
{{positioning}}Your offer and differentiation in one short paragraph
Example: We provide a spend visibility platform that automates vendor consolidation and reduces month-end close chaos without replacing the ERP.
{{objections}}Common objections you hear (list)
Example: “We already have a tool”, “No budget”, “Not a priority this quarter”, “Send info”
{{avoid}}Words/phrases your team should not use
Example: synergy, disrupt, world-class, best-in-class, game-changer, “just checking in”
{{proofTypes}}What proof you can use safely
Example: benchmarks, anonymized metrics, industry examples, process proof
{{ctaPreference}}Preferred CTA type for your outreach motion
Example: Low-friction reply CTA first, then 15-minute call
### 1) Voice & Tone Rules (Do/Don’t) - Do: Sound like a peer; short sentences; name the tradeoff. - Don’t: Overpromise; use buzzwords; guilt the prospect. ### 2) Message Principles - Be specific over clever. - One idea per message. - Outcome first, then “how”.
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