How to Build a Job Application Tracker

Step-by-step guide

6 steps

1. 1

   Define your application pipeline stages

   Map the stages of a job application: Applied → Phone Screen → Technical Interview → Final Round → Offer → Accepted/Rejected. These become your status options.

2. 2

   Describe the tracker to Appaca

   Tell Appaca: "Build a job application tracker with applications (company, role, date applied, status, link to job post, salary range, notes), an interview log per application (date, interviewer, type, prep notes), and a dashboard showing active applications by stage."

3. 3

   Log every application as you submit

   Record company, role, and application date immediately after submitting. Add the job posting link and salary range if visible. It takes 30 seconds and prevents you losing track of where you applied.

4. 4

   Track each interview

   Before interviews, add prep notes: key questions to prepare, company research, talking points. After the interview, log what was asked and your rating of how it went.

5. 5

   Set follow-up reminders

   After each stage, set a follow-up date. If you haven't heard back in 7 days, the tracker surfaces the application for a follow-up email.

6. 6

   Analyze your funnel

   The dashboard shows your application-to-interview and interview-to-offer conversion rates. This data helps you identify where to improve: application quality, interview prep, or targeting different companies.