Your custom AI agent - deployed in days.
Stop hacking together LLM calls and hoping for the best. Describe what you need the agent to do - we build it, connect it to your systems, and hand it over ready to run.
No commitment · free 30-min call · working agent delivered
Sound familiar?
You know what the agent should do.
Getting it to actually do it is the hard part.
You know an AI agent could handle this, but wiring LLMs to APIs and databases is far harder than the demos make it look
You tried LangChain or n8n but the agent hallucinates, goes off-track, or stops mid-task with no useful error
You asked a developer - they quoted two months and a five-figure budget for something you need this quarter
You need the agent to work with your real data - your CRM, inbox, database - not a demo dataset
Every AI framework tutorial covers a toy example, but your actual workflow has edge cases none of them address
You deployed something yourself that works 70% of the time, but that 30% failure rate is destroying trust in the process
Appaca Concierge builds production-ready AI agents.
With proper error handling, real tool connections, and observability baked in. Scoped on a free call - delivered to your stack in days.
Book a free scoping callWhat we build
If it can be described as a workflow,
we can build an agent for it.
Here are some of the most common AI agents we build. Your use case might be on the list - or it might be something entirely unique to your operations.
Lead qualification agent
Reads inbound enquiries, scores and routes them based on your criteria, and logs structured records to your CRM automatically.
Support triage agent
Classifies and routes incoming support tickets, drafts first responses, and escalates edge cases to the right human.
Document processing agent
Reads invoices, contracts, or intake forms and extracts structured data - names, amounts, dates - into your database.
Research agent
Browses specified sources, synthesises findings, and writes structured reports on demand or on a schedule.
Data enrichment agent
Takes a list of companies or contacts and fills in missing fields - industry, size, contact details - automatically.
Email drafting agent
Generates personalised outreach or follow-up emails based on context pulled from your CRM or previous conversations.
Monitoring agent
Watches a data source - inbox, database, API feed - and alerts or acts automatically when specific conditions are met.
Internal ops agent
Handles routine internal requests on demand - pulling reports, updating records, routing tasks - without human intervention.
Don't see your workflow on the list?
If you can describe the steps, inputs, and outputs, we can build an agent for it. Book a call and walk us through it.
How it works
From scoping call
to working agent in days
Three steps. No ambiguity. No endless iterations before you see something working.
Scoping call
We map out exactly what the agent needs to do - its inputs, tools, decision points, and outputs. We challenge assumptions and identify edge cases before writing a line of code.
We build and test it
We build the agent, wire it to your tools and data sources, set up error handling, and test it against real examples from your actual workflow.
You run it
The agent is deployed and handed over with full documentation. You own the prompt, the logic, and the code. It runs in your Appaca workspace on Pro.
What's included
One scoped fee.
Production-grade agent.
Every AI agent we build includes everything needed to run reliably in production - not just a working demo.
Model & prompt engineering
We select the right model for the task and engineer the system prompt to match your exact workflow and output requirements.
Tool & API integrations
We connect the agent to whatever it needs - your CRM, database, inbox, internal APIs, and third-party services.
Memory & context design
We design how the agent retains and uses context so it stays on task across multi-step workflows without losing track.
Agent workflow logic
Multi-step reasoning chains, conditional branches, and fallback handling - all designed and tested for your specific use case.
Error handling & guardrails
Checks that prevent hallucinations, stop infinite loops, and ensure failures are caught and logged before they cause problems.
Monitoring & observability
Decision logs, input/output traces, and alerting so you always know what the agent is doing and can catch issues early.
Compare your options
Concierge versus building it yourself
Hiring an ML engineer, fighting LangChain, or getting locked into OpenAI Assistants - each path has real trade-offs.
| Hire ML engineer | DIY (LangChain/n8n) | OpenAI Assistants | Appaca Concierge | |
|---|---|---|---|---|
| Upfront cost | $15K+ contract | Your dev time | API costs only | $499 flat |
| Time to working agent | 2–3 months | Weeks of trial & error | Days to set up | Days |
| Connected to your real tools & data | Partially | Limited | ||
| Production error handling | Only if you build it | Basic | ||
| You own the logic & code | Locked in OpenAI | |||
| Monitoring & observability | Only if you add it | Basic |
Pricing
Simple, transparent pricing
Pay once to get your agent built. Then keep it running on Pro - cancel any time.
Concierge Build
We scope, build, and deploy your custom AI agent - connected to your tools, with error handling and monitoring included.
- Scoping intake call
- Agent built to your exact workflow
- Tool & API integrations
- Error handling & guardrails
- Monitoring & observability
- One round of revisions
Pro Plan - to run your work
Keep your agent running on Appaca with full Pro features - unlimited apps, team members, and storage.
- 3,000 AI credits/mo
- Unlimited apps
- Unlimited members
- 25GB storage
- 50,000 database records
The Pro plan is required to keep your Concierge-built work live and accessible to your team. Cancel any time.
Common questions
Questions about AI agent builds
The most common questions we get before scoping an agent project.
We select the model that fits the task - usually GPT-4o or Claude 3.5 Sonnet for reasoning-heavy workflows, with faster and cheaper models for high-volume tasks. We will recommend what fits your use case and budget during the scoping call.
We build in structured output schemas, explicit stop conditions, and validation steps between actions. Agents that take real-world actions - sending emails, writing to databases - always have a confirmation or review step by default.
Yes. We connect the agent to whatever tools and APIs it needs. This is scoped on the intake call - we assess what access is needed and what credentials are required before building anything.
Every run is logged - inputs, decisions, tool calls, and outputs. You get full observability into what the agent did and why, without having to dig through raw API logs.
We build explicit fallback paths for edge cases: the agent can escalate to a human, log the case for manual review, or stop and send an alert instead of guessing. We test these paths during build.
Yes. AI model calls are billed to your own API key - OpenAI, Anthropic, or similar - and are separate from the build fee. We will give you a realistic cost-per-run estimate during scoping so there are no surprises.
One round of revisions is included. After that, changes can be scoped as a new Concierge session, or you can modify prompts and logic directly - we hand over the code clean, readable, and documented.
Appaca Concierge
Other services we offer
We build across the full AI and app stack. If your project spans multiple services, we scope them together.
Business Apps
Custom internal tools, CRMs, portals, and workflows
AI Automation
AI that handles repetitive tasks involving unstructured data
Native AI Apps
Custom AI-powered apps built around your data and team
AI Chatbots
Chatbots trained on your knowledge base and processes
AI Integrations
AI reasoning wired into your existing tools and stack
Let's build your agent
Pick a time that works for you. Walk us through the workflow. We'll handle everything from there.