AI wired into your existing stack - done in days.
Your tools already hold the data. We add the AI reasoning layer that connects them - so your CRM, Slack, database, and email work together intelligently instead of in isolation.
No commitment · free 30-min call · integration delivered
Sound familiar?
Your tools are ready.
They just need the AI layer connecting them.
You are waiting for your SaaS vendor to ship AI features. They mentioned it on the roadmap. That was over a year ago.
Your data lives across five different tools and no single AI product can see all of it at once
You tried Zapier AI features - they are too shallow to actually solve the problem you have in mind
You know what the AI should do with your data, but connecting your database, CRM, and inbox to make it happen is a full engineering project
Every AI product you evaluate wants you to move your data into their platform - but you need it to stay where it is
You have an existing workflow that already works. You just want AI added to one specific step, without rebuilding everything around it
Appaca Concierge adds AI to your existing stack - targeted and non-disruptive.
We connect the AI reasoning layer to the specific step in your workflow that needs it. No migration, no rebuilding, no vendor lock-in. Scoped on a free call, delivered in days.
Book a free scoping callWhat we integrate
AI added to the tools
you already rely on.
Here are the most common AI integrations we build. Your stack might match one of these - or your integration point might be entirely specific to how you work.
AI layer on existing CRM
Enriches, summarises, or scores CRM records using AI without migrating the CRM or disrupting your existing workflow.
Slack AI assistant
A bot in your Slack that can query your database, calendar, or internal tools in plain English on demand.
AI-powered webhook processor
Receives webhook events from your tools and uses AI reasoning to decide what action to take with each one.
Natural language database queries
Lets your team query your own database in plain English instead of writing SQL or asking a developer.
AI email processor
Connects to your inbox and runs incoming emails through an AI classification or action pipeline automatically.
AI summary generator
Pulls records from your CRM or project tool and generates client-ready summaries or status updates automatically.
Automated AI reporting
Pulls data from multiple sources and uses AI to write the narrative and commentary around the numbers.
AI annotation layer
Adds AI-generated metadata, tags, or scores to your existing records on a schedule - without touching your database structure.
Don't see your integration on the list?
Describe the tools, the data that needs to flow, and what the AI should do with it. Book a call and walk us through it.
How it works
From existing stack
to AI-powered workflow in days
Three steps. We handle the API complexity and the AI layer - your existing tools stay exactly where they are.
Scoping call
We map your current stack, identify the integration point, and spec exactly what the AI layer needs to read, reason about, and write. We also assess API access requirements and auth.
We build the integration
We build the AI processing layer, connect it to your existing tools via API or webhook, configure authentication, and test with real data from your systems.
It runs in your existing workflow
The integration runs as part of your existing process - adding AI intelligence to the step that needed it. You own the full integration code.
What's included
One scoped fee.
A production-ready integration.
Every AI integration we build includes API mapping, the AI reasoning layer, data transformation, error handling, monitoring, and documentation.
API & authentication mapping
We map out every tool involved, configure authentication, and establish what data each integration reads and writes.
AI reasoning layer
We build the AI step - prompt engineering, model selection, output schema - designed for the specific action this integration needs to take.
Data transformation
We handle data formatting between your tools native shapes and what the AI needs, so nothing gets lost or corrupted in translation.
Error handling & retry logic
We build in retry on transient failures, structured logging for unexpected outputs, and alerts for anything that needs human attention.
Monitoring & alerting
We configure monitoring so you know immediately if the integration stops working or starts producing unexpected results.
Documentation
We document the integration - what it does, what it connects, how to update credentials, and how to adjust the AI step - so it never becomes a black box.
Compare your options
AI integration versus the alternatives
Waiting for your vendor, hiring a developer, or using generic middleware - each path has real costs when you need AI in a specific step of your workflow.
| Wait for SaaS vendor | Hire a developer | Generic middleware | Appaca Concierge | |
|---|---|---|---|---|
| Works with your existing tools | Eventually | Partially | ||
| Upfront cost | $0 but indefinite wait | $8K–$20K | $0–200/mo | $499 flat |
| Time to delivery | Months to never | 4–12 weeks | Days but shallow | Days |
| Custom AI reasoning (not just if-this-then-that) | ||||
| You own the integration | Vendor controls | Partially | ||
| Error handling & monitoring | Depends | Yes if built | Basic |
Pricing
Simple, transparent pricing
Pay once to get your integration built. Then keep it running on Pro - cancel any time.
Concierge Build
We scope, build, and deliver your AI integration - API mapping, AI reasoning layer, data transformation, error handling, and monitoring all included.
- Scoping intake call
- API & authentication mapping
- AI reasoning layer
- Data transformation
- Error handling & monitoring
- Full documentation
Pro Plan - to run your work
Keep your integration running on Appaca with full Pro features - unlimited apps, team members, and storage.
- 3,000 AI credits/mo
- Unlimited apps
- Unlimited members
- 25GB storage
- 50,000 database records
The Pro plan is required to keep your Concierge-built work live and accessible to your team. Cancel any time.
Common questions
Questions about AI integration builds
The most common questions we get before scoping an AI integration project.
Anything with an API or webhook - Salesforce, HubSpot, Notion, Airtable, Slack, Google Workspace, Jira, Linear, Stripe, and hundreds more. If it has an API, we can connect to it. We confirm all the tools on the scoping call.
It depends on what the integration reads and writes. We go through permissions required during the scoping call - we always request the minimum access needed and document exactly what we use and why.
Most integrations are delivered within 5 business days from scoping sign-off. Integrations involving multiple tools with complex authentication or unusual APIs may take a little longer - we give you a clear timeline before starting.
We build to the current stable API version. If a vendor updates their API after delivery, adjustments can be scoped as a new Concierge session. Significant breaking changes are relatively rare for mature APIs.
Yes. We hand over clean, documented code. If you have developers, they can modify it directly. If not, a new Concierge session can handle any changes you need.
We can scope a multi-step integration on the call. Depending on complexity, this may be delivered as one project or broken into sequential sessions - we will give you a clear recommendation during scoping.
Appaca Concierge
Other services we offer
We build across the full AI and app stack. If your project spans multiple services, we scope them together.
Business Apps
Custom internal tools, CRMs, portals, and workflows
AI Agents
Autonomous multi-step AI workflows connected to your tools
AI Automation
AI that handles repetitive tasks involving unstructured data
Native AI Apps
Custom AI-powered apps built around your data and team
AI Chatbots
Chatbots trained on your knowledge base and processes
Let's build your integration
Pick a time that works for you. Walk us through your stack and the step where AI needs to go. We'll handle everything from there.