Your native AI app for your team
Generic AI tools don't know your business. We build custom AI applications that run on your data, behind your login, with the exact interface your team needs.
No commitment · free 30-min call · working app delivered
Sound familiar?
Your team needs AI that knows your business.
Not a generic chat interface.
You are sharing ChatGPT prompts in a Notion doc because there is no better way to standardise AI usage across your team
You want AI that actually knows your products, processes, and terminology - not a model trained on the generic internet
Every off-the-shelf AI tool uses the same interface. Your team needs a workflow that fits how they actually work
You do not want your sensitive business documents going through a third-party platform you do not control
You tried to wire up an OpenAI API yourself but the frontend, auth, and document ingestion added up to a months-long project
Your team uses AI inconsistently - some well, most not at all - because there is no standardised tool built for your workflow
Appaca Concierge builds custom AI apps purpose-built for your team.
Trained on your content, deployed in your workspace, with the exact interface your team needs to actually use it. Scoped on a free call, delivered in days.
Book a free scoping callWhat we build
AI apps built around
how your team actually works.
Here are the most common AI apps we build for teams. Your use case might be on the list - or it might be specific to how your business runs.
Internal AI writing assistant
Drafts emails, proposals, and content using your style guides, templates, and brand voice - not generic output.
Document Q&A tool
Lets your team ask questions against your manuals, policies, or product docs and get answers sourced from the actual text.
AI-powered search
Surfaces the right information from your internal docs instead of making people scroll through folders or ask a colleague.
Custom AI dashboard
Brings data together and lets users ask questions about it in plain English - no SQL, no pivot tables.
On-brand content generator
Generates copy, social posts, or product descriptions using your guidelines, examples, and brand data as the source.
AI intake processor
Takes unstructured requests - form submissions, emails, free text - and produces structured outputs for your team to action.
AI research assistant
Connected to your specific data sources and formatted to produce outputs that fit directly into your existing workflow.
Custom prompt UI
Turns complex multi-step prompt workflows into a clean, team-friendly interface anyone can use consistently.
Don't see your use case on the list?
Describe the workflow, the data it should know about, and what your team needs it to produce. Book a call and walk us through it.
How it works
From vague idea
to team using it in days
Three steps. We handle the AI complexity - you get a working app.
Scoping call
We define what the app needs to do - what data it connects to, who uses it, and what outputs it produces. We spec the interface before building anything.
We build the full stack
We build the UI in Appaca, wire it to your chosen AI model, connect and ingest your data sources, and set up access controls for your team.
Your team uses it
The app is live in your Appaca workspace. Your team has a purpose-built AI tool that speaks your language and actually knows your content.
What's included
One scoped fee.
A complete AI app.
Every app we build includes the full stack - model wiring, data ingestion, custom UI, access controls, and a revision round after real use.
Model wiring & system prompt
We select the right AI model and engineer the system prompt to match your workflow, tone, and required output format.
Data ingestion & RAG
We ingest your documents, manuals, or knowledge base and build retrieval so the AI answers from your content, not generic training data.
Custom UI in Appaca
The full interface - forms, outputs, conversation view, navigation - built exactly for how your team will use it.
Access controls
User login, team permissions, and data visibility configured so the right people see the right content.
Usage visibility
Basic tracking wired in so you can see what the app is being used for and catch quality issues before they become habits.
One round of revisions
After your team's first real use, we refine the app so it fits exactly how you work - not just how we imagined you would.
Compare your options
Native AI app versus the alternatives
Generic ChatGPT, off-the-shelf AI tools, and building it yourself all have real costs when your team's needs don't fit the mould.
| Generic ChatGPT | Off-the-shelf AI tools | Build it yourself | Appaca Concierge | |
|---|---|---|---|---|
| Trained on your own data & docs | Rarely | |||
| Custom interface for your workflow | ||||
| Your data stays in your control | Depends | |||
| Upfront cost | $0 but no customisation | $50–200/mo per seat | $20K+ dev time | $499 flat |
| Time to deploy for your team | Immediate | Days | Months | Days |
| Stays current as your content changes | N/A | Depends | Only if maintained | Yes - revision included |
Pricing
Simple, transparent pricing
Pay once to get your AI app built. Then keep it running on Pro - cancel any time.
Concierge Build
We scope, build, and deliver your custom AI app - model wiring, data ingestion, custom UI, and access controls all included.
- Scoping intake call
- Model wiring & system prompt
- Data ingestion & RAG pipeline
- Custom UI built in Appaca
- Access controls
- One round of revisions
Pro Plan - to run your work
Keep your AI app running on Appaca with full Pro features - unlimited apps, team members, and storage.
- 3,000 AI credits/mo
- Unlimited apps
- Unlimited members
- 25GB storage
- 50,000 database records
The Pro plan is required to keep your Concierge-built work live and accessible to your team. Cancel any time.
Common questions
Questions about native AI app builds
The most common questions we get before scoping a custom AI app.
We recommend based on your use case - typically GPT-4o for complex reasoning and document work, or a faster model for high-volume tasks. You bring your own API key so model costs stay under your control.
We use RAG (retrieval-augmented generation): your documents are chunked, embedded, and stored so the AI retrieves the most relevant context before answering. This means answers come from your content, not the model's general training data.
Your documents are processed through the AI model API to generate embeddings and answers. The content is not used to train the model. If data residency is a concern, we discuss options during scoping.
Yes. The ingestion pipeline is set up so you can add or update documents. We walk you through exactly how to do this during handoff.
In most cases, RAG with a well-engineered system prompt outperforms fine-tuning for knowledge retrieval. Fine-tuning is better for style and tone. If fine-tuning is right for your situation, we will discuss it during scoping.
We include source attribution by default - the app shows which document the answer came from so your team can verify. One round of revisions is included to tune retrieval quality after you have used it with real questions.
Appaca Concierge
Other services we offer
We build across the full AI and app stack. If your project spans multiple services, we scope them together.
Business Apps
Custom internal tools, CRMs, portals, and workflows
AI Agents
Autonomous multi-step AI workflows connected to your tools
AI Automation
AI that handles repetitive tasks involving unstructured data
AI Chatbots
Chatbots trained on your knowledge base and processes
AI Integrations
AI reasoning wired into your existing tools and stack
Let's build your AI app
Pick a time that works for you. Tell us about the workflow and the data. We'll handle everything from there.