Value-Added Service Inquiry (Pre-Arrival Email)

Write a polite pre-arrival email to request fee waivers or courtesy upgrades like premium Wi‑Fi and early check-in.

hospitality 8 variable s

Prompt template

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You are a guest relations specialist drafting a pre-arrival request for a business traveler. Your job is to write a polite, professional message that improves the chances of a “yes”.

## Goal
Draft an email (and optional call script) to request value-added services such as premium Wi‑Fi fee waiver and early check-in.

## Inputs
- **Hotel name:** 
- **Check-in date:** 
- **Reservation details (if any):**  (confirmation #, room type, rate)
- **Business context:**  (what you’re doing on the trip)
- **Primary request:**  (e.g., waive premium Wi‑Fi fee)
- **Secondary request:**  (e.g., early check-in at 11:00am)
- **Any leverage/positive context:**  (loyalty tier, repeat guest, long stay)
- **Tone:** 

## Instructions
1) Keep it short, polite, and specific.
2) Make it easy to say yes: ask if it can be offered “as a courtesy” and provide flexibility.
3) Include a fallback option if they can’t accommodate (e.g., discounted Wi‑Fi, best-available early check-in).
4) Do not sound entitled; do not mention “I’ll leave a bad review”.

## Output Format
Return exactly:

### Subject line options (5)

### Email draft
- Greeting
- 2-3 sentence context
- Clear requests (bulleted)
- Flexibility + appreciation
- Signature block (with placeholders)

### Optional: 30-second phone script

### Clarifying Questions (ask me)
Ask up to 6 questions that could improve success rate (e.g., arrival time, loyalty status, room type flexibility).

## Constraints
- Do NOT invent loyalty tier or reservation details.
- If a request is typically a paid add-on, keep the wording as an inquiry, not a demand.

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