Build custom employee onboarding assistant with AI
Appaca is an AI workspace where you can build an onboarding assistant that generates a personalised plan for every new hire, tracks completion automatically, and keeps managers and HR in sync without the spreadsheet chasing.
Everything you need to get every new hire productive faster
Appaca makes it easy for your HR team to build an AI-powered onboarding assistant that generates plans, tracks tasks across phases, and surfaces overdue items - so no new hire falls through the cracks and no manager misses a step.
Teach AI your onboarding process
Upload your onboarding templates, role-specific checklists, company policies, and first-90-days frameworks to the knowledge base so the Appaca agent builds personalised onboarding plans that reflect how your company actually brings people on board - not a one-size-fits-all checklist.
Keep every onboarding in one place
Appaca workspace comes with a secured built-in database and storage, so every new hire's plan, task progress, and completion history lives right inside your tool. No more chasing checklists across spreadsheets, Notion pages, and email threads.
AI that generates personalised plans
Connect AI models powered by OpenAI, Anthropic, and Google out of the box to generate a tailored onboarding plan for each new hire based on their role, department, and manager - with tasks assigned to the right people and grouped by phase from Before Day One through to First 90 Days.
Never let an onboarding fall behind
Set the scheduler and automations to alert managers when tasks go overdue, send new hires a reminder of what's coming due this week, and post daily overdue task summaries to your team's Slack channel - so nothing slips even during a busy hiring sprint.
Share with managers and new hires
Invite your HR team, managers, and new hires to the workspace so everyone works from the same plan. Managers check their own checklists, new hires track their own progress, and HR sees everything across the entire cohort.
Works with your HR stack
Securely connect Appaca workspace to your HRIS, Slack, and the tools your team already uses, so new hire data flows in automatically and onboarding notifications reach managers and new hires where they already are.
What features does this Employee Onboarding Assistant tool have?
This Employee Onboarding Assistant tool is built and run on Appaca workspace. You can clone it and make changes to fit your team's needs.
Active onboardings, total overdue tasks, and average completion rate at a glance - with each new hire's current phase, progress bar, and on-track or overdue status in one table so HR always knows who needs attention.
Enter the new hire's full name, role, department, manager, and start date. Appaca generates a personalised onboarding plan for them automatically - tasks assigned, phases set, and due dates calculated from their start date.
Managers select their name to see every onboarding task assigned to them across their active new hires, grouped by phase and showing completion status with due dates - so they always know what they need to action next.
Full progress tracking for each new hire - overall completion percentage, a phase-by-phase breakdown from Before Day One through to First 90 Days, and every task listed with its assignee, due date, and current status.
Every onboarding task grouped by phase - First Day, First Week, First Month - each tagged to either the new hire or their manager, with due dates and live status so it's always clear who needs to act and when.
New hires see their own personalised checklist organised by phase from Before Day One onwards. Overdue tasks are highlighted so they always know what to prioritise - and completed tasks are crossed off as they go.
Get Employee Onboarding Assistant tool in your workspace
Onboarding assistant built on a secured platform your HR team can trust
Your employee onboarding assistant comes with the platform essentials - secure access, plan storage, automations, and controls - so your team can focus on people, not process admin.
Secure team sign-in
HR, managers, and new hires each sign in with their own account. Onboarding plans, task progress, and completion records are only ever seen by the right people.
Advanced permissions
Decide who sees what. New hires see only their own checklist, managers see their direct reports, and HR sees every active onboarding across the whole cohort.
Scheduler & automations
Alert managers to overdue tasks, remind new hires of upcoming deadlines, and post daily onboarding status summaries to Slack automatically - so nothing slips even during a busy hiring sprint.
Built-in onboarding database
Every new hire record, onboarding plan, task, and completion log lives in a secure database inside your tool. No spreadsheets to maintain, no data scattered across tabs.
Enterprise-grade security
Your onboarding plans and new hire data are encrypted, protected, and under your control - handled with the security practices HR teams expect.
Onboard from anywhere
The tool lives in the browser, so managers can complete their checklists and new hires can track their progress from the office, home, or on the road.
File & image storage
Attach signed employment agreements, policy documents, and onboarding guides to the records they belong to - so every new hire has the right materials at hand from day one.
Usage tracking
See how your team actually uses the tool - which onboardings complete on time and where tasks stall - so every hiring cohort runs smoother than the last.
FAQs
It's an internal tool that generates a personalised onboarding plan for every new hire based on their role, department, and manager, then tracks task completion across phases - Before Day One, First Day, First Week, First Month, and First 90 Days. Managers have their own checklist view, new hires have their own, and HR sees everything. No more chasing progress across spreadsheets and email threads.
No. Appaca is an AI workspace - you describe what your HR team needs and the Appaca agent builds the tool for you, complete with a built-in database, team access, and automations. No coding or deployment required.
You upload your onboarding templates, role-specific checklists, and first-90-days frameworks to the knowledge base. When you add a new hire, the AI uses their role, department, and manager as context to build a plan tailored to their position - with tasks assigned to the right person and due dates calculated from their start date.
Yes. Each manager sees the onboarding tasks assigned to them across their active new hires. Advanced permissions keep each person's view focused on what's relevant to them - managers see their reports, new hires see their own plan, and HR sees the full picture.
Yes. The templates and frameworks you upload to the knowledge base define how plans are generated. You can create role-specific checklists for engineering, sales, or HR, and the assistant will use the right template for each new hire automatically.
In a secure database built into your Appaca workspace. Every new hire record, onboarding plan, task, and completion log lives right inside the tool - encrypted, protected, and only visible to the team members you invite.
You set up scheduled automations that run on whatever cadence you choose. For example, the tool can scan for overdue tasks each morning and post a summary to your team's Slack channel, or send each new hire a reminder of tasks due in the next 48 hours - so no deadline is missed without a human having to chase it.
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