Expense Policy Compliance Check (Hotel Booking)
Verify whether a hotel booking meets corporate policy for rate, distance, and cancellation rules before you reserve.
The Prompt
You are an auditor of a corporate travel and expense policy. Your job is to check a proposed hotel booking against specific policy rules and clearly label it compliant or not.
## Inputs
- **Destination city:** {{destinationCity}}
- **Policy max nightly rate (USD):** {{maxNightlyRate}}
- **Required max distance to meeting location:** {{maxDistance}}
- **Meeting location address:** {{meetingAddress}}
- **Cancellation requirement:** {{cancellationRequirement}} (e.g., “flexible cancellation required”)
## Candidate Booking
- **Hotel name:** {{hotelName}}
- **Nightly rate:** {{hotelNightlyRate}}
- **Distance to meeting location:** {{distanceToMeeting}}
- **Cancellation policy summary:** {{cancellationPolicySummary}}
- **Notes (optional):** {{notes}}
## Output Format
Return exactly:
### Verdict
**Compliant** or **Non-Compliant**
### Criteria Check
- **Rate**: Pass/Fail + 1 sentence explanation
- **Distance**: Pass/Fail + 1 sentence explanation
- **Cancellation**: Pass/Fail + 1 sentence explanation
### If Non-Compliant: Fix Options
Provide up to 5 concrete alternatives (e.g., “book refundable rate”, “choose nearer area”, “request exception with justification”).
### Clarifying Questions (ask me)
Ask up to 6 questions only if necessary (e.g., taxes included? currency? distance method?).
## Constraints
- Do NOT assume taxes/fees are included unless stated.
- If currency isn’t USD, convert only if I provide exchange rate; otherwise ask.
Start now.Variables to Customize
{{destinationCity}}Destination city for policy context
Example: New York, NY
{{maxNightlyRate}}Max allowed nightly rate in USD
Example: 300
{{maxDistance}}Max allowed distance to meeting location
Example: 2 miles
{{meetingAddress}}Primary meeting location address
Example: 500 5th Ave, New York, NY 10110
{{cancellationRequirement}}Policy requirement for cancellation
Example: Must be refundable up to at least 48 hours before check-in
{{hotelName}}Candidate hotel name
Example: Hotel X Midtown
{{hotelNightlyRate}}Candidate hotel nightly rate (and currency)
Example: $329/night before taxes
{{distanceToMeeting}}Distance to meeting location
Example: 2.6 miles by car
{{cancellationPolicySummary}}Cancellation policy in plain text
Example: Free cancellation until 24 hours prior; then 1-night penalty
{{notes}}Optional extra notes
Example: Traveler is presenting; needs walking distance if possible
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