Track vendors, contracts, and renewals in one place
Preview a working vendor management app with owners, dates, status, documents, and renewal reminders. Clone it, then adapt the records and rules to your process.
Everything you need to manage your vendor contracts
Appaca makes it easy for your procurement team to build an AI-powered internal tool that keeps every contract, renewal date, and performance record in one place - so renewals never blindside you again.
Teach AI your vendor policies
Upload your vendor evaluation criteria, contract templates, and procurement guidelines to the knowledge base so the Appaca agent and your tracker surface insights that reflect how your team manages supplier relationships.
Keep every contract in one place
Appaca workspace comes with a secured built-in database and storage, so your vendor profiles, contract files, renewal dates, and performance history live right inside your tool. No more hunting across email threads, shared drives, or spreadsheets.
AI that extracts contract terms
Upload a contract file and AI automatically extracts the key terms - annual value, renewal date, notice period, and payment terms - so you spend minutes setting up a new vendor, not hours reading fine print.
Never miss a renewal deadline
Set automated alerts to notify your team before notice periods expire - like sending a Slack message 90 days, 30 days, and 7 days before a contract renews - so you always have time to review, renegotiate, or cancel.
Share with the procurement team
Invite your team to the workspace so everyone tracks vendors from the same source of truth. Each contract owner sees their portfolio, while procurement leads get the full picture across all categories.
Works with your procurement stack
Securely connect Appaca workspace to the tools your team already uses - Slack, email, and any service with an API or webhook - so renewal alerts and contract updates reach your team where they already work.
See what this Vendor Tracker includes
Review the screens and workflow, then clone it and adapt the data, logic, and permissions to fit your team.
Total active spend by category, contracts currently within their notice period, and upcoming renewals in the next 90 days - all in one view. Searchable and filterable by category, status, and owner.
Upload a contract and let AI extract the key terms automatically, or fill in the vendor details manually - name, category, renewal date, notice period, annual value, payment terms, and performance rating.
Full contract details, renewal and notice period alerts, performance rating, uploaded contract files with version history, and internal team notes - everything about a vendor in one place.
Update any contract detail directly - renewal dates, status, annual value, or performance score - without rebuilding the record from scratch.
Get Vendor Tracker in your workspace
Vendor tracker built on a secured platform your procurement team can trust
Your vendor tracker comes with the platform essentials - secure access, contract storage, automations, and controls - so your team can focus on managing relationships, not chasing paperwork.
Secure team sign-in
Every team member signs in with their own account. Your contracts, spend data, and vendor notes are only ever seen by your team.
Advanced permissions
Decide who sees what. Contract owners manage their own vendors while procurement leads see the full portfolio and control who can access sensitive spend data.
Scheduler & automations
Send renewal alerts to Slack, notify owners before notice periods expire, and put contract review reminders on autopilot - so nothing renews by accident.
Built-in contract database
Vendor profiles, renewal dates, contract files, and performance history live in a secure database inside your tool. No spreadsheets, no third-party setup.
Enterprise-grade security
Your contract data and spend figures are encrypted, protected, and under your control - never shared outside your workspace.
Manage from anywhere
The tool lives in the browser, so your team can check contracts and track renewals from the office, home, or on the road.
File & image storage
Attach contract PDFs, amendments, and supporting documents to the vendor they belong to - so every renewal decision has its full paper trail in one place.
Usage tracking
See how your team actually uses the tool - which contracts get reviewed and where the renewal process stalls - so every procurement cycle runs smoother.
Is a custom vendor tracker the right fit?
Appaca works best for operations and procurement teams that need a shared workflow built around their own data, rules, and permissions.
Use Appaca when
- Your process differs from the fixed workflow in an off-the-shelf tool.
- The team needs one database, clear permissions, and a shared view of each request or record.
- You want to adjust fields, logic, and AI as the process changes.
Choose specialist software when
- You need certified, category-specific controls that cannot be configured safely.
- A vendor already provides the exact workflow and integrations you need out of the box.
- Your team does not want to own setup, testing, or ongoing workflow changes.
What you configure before rollout
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Step 1
Replace the sample records and fields with your real process.
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Step 2
Set who can view, edit, approve, and administer the app.
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Step 3
Connect the data sources and notifications your team uses.
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Step 4
Test the workflow with a small group before wider rollout.
Appaca includes a 7-day trial. Review the working example before you start, then use the trial to test the workflow with your own process.
FAQs
It's an internal tool that keeps all your vendor contracts, renewal dates, and spend in one place. You see which contracts are coming up for renewal, which are within their notice period, and how much you're spending by category - with automated alerts before anything renews by surprise.
No. Appaca is an AI workspace - you describe what your procurement team needs and the Appaca agent builds the tool for you, complete with a built-in database, team access, and automations. No coding or deployment required.
You upload a contract file when adding a new vendor and the AI reads it to extract the key terms - annual value, renewal date, notice period, and payment terms. You can review and edit the extracted details before saving.
Yes. You set up automated alerts that fire before notice periods expire - for example, a Slack message to the contract owner 90 days, 30 days, and 7 days before a renewal date. Your team always has time to review, renegotiate, or cancel.
In a secure database built into your Appaca workspace. Your vendor profiles, contract files, renewal dates, and performance notes live right inside the tool - encrypted, protected, and only visible to the team members you invite.
Yes. Invite your team to the workspace so everyone tracks vendors from the same source of truth. Each contract owner manages their own portfolio, and advanced permissions let you control who sees the full spend picture.
Yes. Every vendor record has a category field, and the dashboard shows spend and renewals broken down by category - software, logistics, facilities, services, or whatever categories your team uses. Filter and search across the full portfolio at any time.
More productivity with one adaptive workspace
Use Appaca for all your business operations needs. Build internal business tools and AI around your existing workflow.
- 7-day trial
- No credit card
- Cancel anytime