Keep up with what changes
Schedule industry research, track market updates, and collect findings with source links for the next review.
Ask once.
Run it on schedule.
Give Appaca the task and the timing. It handles recurring research, updates, and team digests with your connected tools.
The work comes around.
You don’t have to start over.
From your weekly research to the team’s regular reporting. Give repeat tasks a place in the schedule, with the tools and context to get them done.
Keep your records moving
Turn recurring data entry into a standing task. Add findings, update records, and keep structured information in your shared database.
Put your apps to work
Give a routine the app and inputs it needs. Run approved app functions to prepare reports and carry out recurring processes.
Work where your team works
Read information from supported workspace connections. Send team updates and make changes with the actions you approve.
A clear brief.
Ready for every run.
Ask Appaca to schedule the work in conversation, or create it from Routines. Write the instructions once and reference the knowledge, data, and apps the agent should use.
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Give it the details that matter
Include the sources, timeframe, expected output, and where the results should go.
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Bring your business context
Reference company knowledge, shared data tables, and the apps that support the task.
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Choose the actions it can take
Use workspace connections and approve outward actions, such as sending updates or running app functions.
Choose the schedule.
Stay close to the work.
Appaca picks up the task when it’s time. Your team can return to the results, with run history that shows what happened along the way.
On your time, in your timezone.
Choose hourly, daily, weekly, monthly, one-time, or custom schedules. Set the timezone and preview upcoming runs. Schedule as often as once an hour.
Every run leaves a trail.
Review run status and open the routine thread for results. Users with management permission can run it now, edit the brief or schedule, and pause or resume as plans change.
A few things
you might be asking.
More about scheduled AI tasks and recurring work in Appaca.
What are routines in Appaca?
Routines are scheduled tasks for Appaca’s AI agent. Give a routine a standing set of instructions, the workspace context it needs, and a schedule. Appaca runs the task in the background without you starting each run and posts results in the routine’s own thread. Create one in conversation or from the Routines page.
What kinds of work can I schedule?
Schedule research, summaries, recurring data entry, database updates, and work with supported connected services. Routines can also use attached internal apps and run approved app functions, such as preparing a report. Include the sources, timeframe, required inputs, and destination in the instructions so each run has what it needs.
How often can a routine run, and which timezone does it use?
Choose an hourly, daily, weekly, monthly, one-time, or custom schedule. Routines can run at most once an hour. Each routine has a timezone, and the schedule preview shows upcoming runs. Weekly schedules can use selected weekdays; monthly schedules can use a day from the 1st to the 28th or the last day of the month. Custom schedules use a cron expression.
Can routines use our company knowledge, database, and apps?
Yes. Reference the relevant knowledge, data tables, and apps in the routine’s instructions to give each run business context. Routines can search workspace knowledge, work with shared records, and use attached apps. Include clear instructions about existing records and duplicates when collecting information over time.
Which connections and actions can a routine use?
Scheduled routines use workspace connections to supported services; personal connections are for interactive work. Approve the outward actions the routine needs, such as sending messages, writing to connected services, making bulk record changes, or running app functions. If a required action has not been allowed, a run can stop as blocked. You can review and remove allowed actions from the routine.
Where do I find results, and can I change or pause a routine?
Open the routine to see its next runs, run history, status, and results. Each run posts its output in the routine’s own thread, while records it saves remain in the workspace database. Users with management permission can edit instructions or schedules, run a task now, and pause or resume the routine. A run can complete, fail, be blocked, or be skipped; check its details when it needs attention.
What plan and usage does a routine need?
Routines require an active plan. Runs use your workspace’s routine-run allowance and AI credits, with AI usage depending on the work performed. A run can be skipped if the allowance or credits are insufficient, or if the previous run is still in progress. Check your workspace usage and current pricing for plan details.
Put repeat work on the calendar.
Set the brief. Choose the schedule. Give your team the results to work with.